Date of inspection: Thursday March 3, 2022
Time of inspection starting building 8 is 8:30 am.
Building 8: units 505,509,513,517.
Building 9: all units
Building 11: all units
Building 12: all units
Building 13: all units
Note we will send schedule for building 10 after these inspections. Very important to have the gates open.
AGENDA
2. Financial Report
3. Delinquencies
Old Business:
4. Work to Rear of Wooden Houses Update
5. 40 year Inspection update. Buildings 8 to 13
6. CHI Update
7. Loft rear window design buildings 1 to 5
8. Update on requests to bank reference release of funds etc.
9. Painting of Sections 1 and 2
New Business:
10. Annual Meeting
11. Date of next meeting
12. Adjournment
As indicated in the October 2018 special assessment meeting notice, the special assessment allowed an option to be paid up front or via amortization schedule. For those of you who chose the amortization option, our loan terms allow re-amortization twice per year. The next option to pay off the special assessment will be March 2022. You will still need to make your regular March 1st payment and then need to submit the remaining balance by March 15, 2022.
Please email lisa@bespokemgmt.com if you would like more information on payoff amounts to pay off the special assessment for your unit. The information will also be accessible via the portal log in.
Fresh Gutter will start the gutter maintenance throughout the community on February 9th. The timeframe will fluctuate, but will likely take at least a few days.
February 24, 2022
Second Notice Annual Meeting
To All Unit Owner(s):
Second Notice of annual meeting of The Village Townhouses-Jacaranda, Inc, is hereby given. An election to fill four (4) vacancies on the board of directors caused by three (3) expiration of the term of office and one (1) vacancy of an even year directorship term of office (noted with * below) will not be required as there were only four candidates for the four available positions. The annual meeting is scheduled to occur as follows:
DATE: March 31, 2022
HOUR: 7:30PM
PLACE: Clubhouse
AGENDA: Old Business, New Business
The purpose of the meeting is to hold the annual meeting of the Association, to seat the board members to the Association’s Board of Directors pursuant to Section 718.112, Florida Statutes. The By-Laws state that on odd numbered years, three {3} directors shall be elected for a two-year term. In addition, every year, two {2} alternate Directors shall be elected for a term of one {1} year. Below is a list of the current Board members and their terms.
Current Directors by Seat Comprised of 7 Directors and 2 Alternates:
Gabrielle Hall term from 4/4/21
Gavin Harrylall term from 4/4/21
Abdul Basit Mahenti- term from 4/4/21
*Markus Asch 2-year term from 4/17/20, submitted notice of candidacy for new term
*Mary Sue Fesmire 2-year term from 4/17/20, submitted notice of candidacy for new term
*Laura Lee Webster 2-year term from 4/17/20, submitted notice of candidacy for new term
*Sharon Alveranga-Jones 2-year term from 3/31/2022
*ALTERNATE Directorship 1-year term vacant – every year seat opens for election
*ALTERNATE Directorship 1-year term vacant – every year seat opens for election
Sincerely,
At the Direction of the Board,
RE: Annual Meeting
To All Unit Owner(s);
Notice is hereby given that a general election to fill four (4) vacancies on the board of directors caused by expiration of the terms of office (noted with * below) will occur at the time and place at which the annual meeting is scheduled to occur; that being:
DATE: March 31, 2022
HOUR: 7:30 PM
PLACE: Clubhouse
AGENDA: Election of Directors
Old Business
New Business
An organizational meeting will be held immediately following the annual meeting to elect officers.
The By-Laws state that on odd numbered years, three {3} directors shall be elected for a two-year term. In addition, every year two {2} alternate Directors shall be elected for a term of one {1} year. Elected Board members shall be those members receiving the largest number of votes. The next two highest shall be alternates. Below is a list of the current Board members and their terms.
Current Directors by Seat Comprised of 7 Directors and 2 Alternates:
Gabrielle Hall 2-year term from 4/1/2021
Gavin Harrylall 2-year term from 4/1/2021
Abdul Basit Mahenti 2- year term from 4/1/2021
* Laura Lee Webster 2-year term from 4/17/20
*Mary Sue Fesmire 2-year term from 4/17/20
*Markus Asch 2-year term from 4/17/20
*Directorship 2-year term vacant (even year)
*ALTERNATE Directorship 1-year term vacant – every year seat opens for election
*ALTERNATE Directorship 1-year term vacant – every year seat opens for election
If you wish to be a candidate for election to the board and have your name included on the ballot, please complete and return the attached notice of candidacy no later than forty (40) days prior to the meeting (February 19, 2022). If you desire, you may also submit informational data, on no more than one side of an 8 1/2″ x 11″ sheet, which the association will include when ballots are mailed to all unit owners. This information sheet must be submitted no later than thirty-five (35) days prior to the election (February 24, 2022).
An owner who is delinquent in the payment of any monetary obligation due to the association is not eligible to be a candidate for the board and may not be listed on the ballot.
718.112.d.1-Unit Owner Meetings–A person who has been suspended or removed by the division under this chapter, or who is delinquent 90 days or more in the payment of any fee or assessment as provided in paragraph (n), is not eligible for board membership. A person who has been convicted of any felony in this state or in a United States District or Territorial Court, or who has been convicted of any offense in another jurisdiction that would be considered a felony if committed in this state, is not eligible for board membership unless such felon’s civil rights have been restored for a period of no less than 5 years as of the date on which such person seeks election to the board. The validity of an action by the board is not affected if it is later determined that a member of the board is ineligible for board membership due to having been convicted of a felony.
718.112.d.1-Unit Owner Meetings–ln a condominium association of more than 10 units, co-owners of a unit may not serve as members of the board of directors at the same time.
718.112(2)(d)-Within ninety (90) days after being elected or appointed to the Board, each newly elected or appointed board member shall either (I) certify in writing to the association’s secretary that such board member (A) has read the association’s declaration, articles of incorporation, bylaws and current policies, (B) will work to uphold such documents to the best of his or her ability, and (C) will faithfully discharge his or her fiduciary responsibility to the association or (II) may submit a certification of satisfactory completion of the educational curriculum administered by a division-approved condominium association education provider.
Any director who fails to comply with the above requirements is suspended from the Board until time of compliance. The board may temporarily fill the position during such suspension. The secretary of the association shall cause the association to retain such certification for inspection for a period of five (5) years after the election.
Sincerely,
At the Direction of the Board,
BESPOKE CUSTOM PROPERTY MANAGEMENT AND CONSULTING SERVICES LLC
Agent for The Village Townhouses-Jacaranda, Inc.
Written Notice to be a Candidate for the Board of Directors
I, the undersigned, do hereby submit my name to be a candidate for the Board of Directors of The Village Townhouses-Jacaranda Condominium Association for the 2022-2023(4) term, at the Election of the Board of Directors to be held on March 31, 2022.
Unit No.:___________ Signature:__________________________
Dated:______________ Print Name:________________________
Mailing Address: _____________________
____________________
_____________________
Return not less than 40 days prior to election to:
The Village Townhouses of Jacaranda
c/o Bespoke Custom Management
4301 S Flamingo Road, Ste 106 PMB 16573
Davie, FL 33330
Interested candidates, if they choose, may provide a typed or handwritten Candidate Information Sheet, suitable for copying, on one (1) page not to exceed 8.5” x 11” for distribution by the Association to eligible voters. Pursuant to statue, the Candidate Information Sheet must be submitted to the Association not less than thirty-five (35) days prior to the election (February 24, 2022).
I do not wish to submit an information sheet:_____________
My Candidate Information Sheet is Enclosed:______________
My Candidate Information Sheet will be submitted not less than 35 days prior to the meeting:_________
AGENDA
Old Business:
New Business:
PLEASE REMOVE ANY AND ALL BELONGINGS AND VEHICLES FROM THE WORK AREAS AND BE AWARE OF FRESH PAINT.
INCLUDING PLANTS AND ANYTHING HANGING ON WALL OR TRELLIS.
RENOVAC SHALL NOT BE RESPONSIBLE FOR ITEMS LEFT BY OWNERS THAT MAY RECEIVE OVERSPRAY, ETC.
PLEASE PREPARE AREA AS REQUESTED.
SHOULD RENOVAC BE FORCED TO REMOVE ITEMS, AN EXTRA CHARGE SHALL BE APPLIED AND BILLED TO THE
OWNER.
THE TRELLISES OF THIS BUILDING WILL BE PAINTED/STAINED BY SPRAYER APPLICATION ON:
Monday – November 29, 2021 at 8:30 am* Paint buildings 9 & 10 (1 week)
Monday – December 6, 2021 at 8:30 am* Trellises building 13 (3-4 weeks)
Monday – January 3, 2022 at 8:30 am* Paint buildings 11, 12 & 13 (2 weeks)
* Weather permitting
[Contract Ref.: Exception 12; Additional A.]
The development company for Plantation Walk has lodged a permit with the city for a fence to be erected on our southern boundary.
This is for a white, solid PVC fence 6 feet in height.
Permit approval by the City is pending.
Hello Residents
The Board is looking to put together some of the committees that are required to ensure the smooth running of the community. These are volunteer positions and below are the first two committees and a brief “job description” of each position.
If you are interested in becoming more involved in the community, please send your contact details to Lisa Gray at Bespoke Management, or contact a board member.
Fining Committee:
A fine or suspension levied by the board of administration may not be imposed unless the board first provides at least 14 days’ written notice to the unit owner and, if applicable, any occupant, licensee, or invitee of the unit owner sought to be fined or suspended, and an opportunity for a hearing before a committee of at least three members appointed by the board who are not officers, directors, or employees of the association, or the spouse, parent, child, brother, or sister of an officer, director, or employee. The role of the committee is limited to determining whether to confirm or reject the fine or suspension levied by the board. If the committee does not approve the proposed fine or suspension by majority vote, the fine or suspension may not be imposed. If the proposed fine or suspension is approved by the committee, the fine payment is due 5 days after the date of the committee meeting at which the fine is approved. The association must provide written notice of such fine or suspension by mail or hand delivery to the unit owner and, if applicable, to any tenant, licensee, or invitee of the unit owner.
Neighborhood Watch Committee:
Work with local police and national neighborhood watch organizations.
https://www.nnw.org/ for neighborhood watch